Administrative Support Legal Secretary
Location: Kalispell, Montana
Description: State of Montana is at the momment seeking for Administrative Support Legal Secretary right now, this position will be placed in Montana. For complete informations about this position opportunity please read the description below. Job Listing Detail
Position Title:
Administrative Support Legal Secretary
- Applications must be received by Midni! ght Mountain Time on the closing date.
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For more information contact:
State Agency:
Office of State Public Defender
44 W Park
Butte , MT
59701
Phone: (406)444-9545
Fax: (406)496-6098
TTY: Montana Relay Service at 711
E-mail: bkain@mt.gov
- OR -
Position
Number(s):
61833017
Openings:
1
Location(s):
Kalispell
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
5/30/2013
Closing Date:
6/6/2013
Department:
Office of State Public Defender
Division:
Kalispell Public Defender Office
Bureau:
Bargaining Unit:
AFSCME
! Band/Grade:
3
State Application Requir! ed:
Yes
Salary:
$20,572.00
Salary Unit:
Yearly
Additional Salary Information:
Applicant Pool: If another department
vacancy occurs in this job title within six months, the same applicant pool may
be used for the selection.
Special Information:
Legal Secretaries are represented by the American Federation of State, County and Municipal Employees Collective Bargaining Agreement Public Defenders - Support and Investigators Occasional Travel Required
Duties:
This position provides administrative support and legal secretarial support for the Office of the State Public Defender. This position will be responsible for provid ing legal secretarial support and will provide back up to other support staff in the office. Manage calendars and arrange appointments. Completes forms and prepare legal correspondence and papers such as legal pleadings, summonses, complaint! s, motions, responses, pre-trial agreements, transcribe dictation under the supervision of an attorney. Mail, fax, track, or arrange delivery of legal correspondence to clients, witnesses, and court officials; make copies of correspondence, documents and other printed materials. Organize and maintain documents and establish and maintain case files. Receive and place telephone calls, including researching information requests, copy or scan discovery information, and others requests. Make arrangements for hearings, conference calls, and other appointments.Communicate with clients, employees, and other individuals to answer questions, provide information. Coordinate office functions with other agencies.
Competencies:
Seeking an applicant who has a desire and willingness to work in a high paced work environment and learn various aspects of providing administrative support to attorneys responsible for providing criminal defense to indigent clients. Must be de! tail orientated; accurate and timely in producing work products; work o! n a variety of work assignments simultaneously with interruptions; act with initiative, good judgment, and tact, often in stressful situations; be sensitive to the needs of our clients who are indigent and may face barriers such as mental illness, drug/ alcohol and economic issues; work effectively with detail and recall; comprehend and understand legal documents; be dependable and flexible; work in a team environment. Must have knowledge of the functions, procedures and organization of an office; Business English and filing systems; Spelling, punctuation and writing skills; to communicate effectively orally and in writing; operate word processing equipment; establish and maintain effective working relationships with our clients, judges, attorneys, fellow employees, agencies and the public. Must have the ability to learn, comprehend and understand legal documents; court and law enforcement system; Criminal laws and procedures of the State of Montana; understand different as! pects of the criminal justice system, including law enforcement and jail procedures; and legal terminology.
Education/Experience:
The above competencies are typically acquired through graduation from High school and two to three years of progressively responsible secretarial experience in an office setting. Experience working in a law office or with the court system desirable but not required.
Supplemental Questions:
INSTRUCTIONS: Please complete the following supplemental questions. This
supplement gives you an opportunity to present more complete and specific details
regarding your qualifications for this position. Your responses must be printed
clearly or typed on standard paper. Each response should be clear, concise. Please
put your name and the position for which you are applying on each sheet. Your
responses will be viewed as a sample of your written communication skills. This
supplement is review! ed separately from the state application. It is part of the
evaluat! ion process of applicants.
Please describe your legal secretarial experience specifically the documents that you have prepared, the support you provided to attorneys, and if you were required to maintain a case management system and what was required to ensure data was accurate and timely.
Additional Materials Required: None Required
- .
If you were eligible to this position, please give us your resume, with salary requirements and a resume to State of Montana.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be started on: Fri, 31 May 2013 01:47:43 GMT
Apply Administrative Support Legal Secretary Here