Records Technician
Location: Deer Lodge, Montana
Description: State of Montana is currently interviewing Records Technician right now, this job will be placed in Montana. Detailed specification about this job opportunity kindly see the descriptions. Job Listing Detail
Position Title:
Records Technician
- Applications must be received by Midnight Mountain Time on the closing date.
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For more information contact:
State Agency:
Corrections
600 Conley Lake Road
Deer Lodge , MT
59722
Phone: (406)846-1320 2203
Fax: (406)846-2950
TTY: Montana Relay Service at 711
E-mail: NChandler2@mt.gov
- OR -
Position
Number(s):
64122851
Openings:
1
Location(s):
Deer Lodge
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
6/12/2013
Closing Date:
6/26/2013
Department:
Corrections
Division:
Montana State Prison
Bureau:
Union:
MFSPE
Bargaining Unit:
005
Band/Grade:
3
State Application Required:
Ye! s
Salary:
$10.27 - $14.29
Sala! ry Unit:
Hourly
Additional Salary Information: State employees are also provided paid health, dental and life insurance plus public employee’s retirement program, 15 working days annual leave per year, 12 days sick leave per year, paid holidays, and up to 15 days military leave with full pay.
Training Assignment: This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules.
Conditions of the training assignment will be stated in writing at the time of hire.
Applicant Pool: If another department
vacancy occurs in this job title within six months, the same applicant pool may
be used for the selection.
Special Information:
**Pay band and salary may be higher after classification is completed.**
If you are looking for an opportunity for career advancement and living and working in beautiful Montana,! the Department of Corrections can offer you a great work environment with benefits. The Montana Department of Corrections is committed to adopting forward thinking correctional practices aimed at offender personal growth and successful reintegration into the community. Learn more about Montana at mt.gov - Montana's Official State Website; learn more about the Department of Corrections at cor.mt.gov .
Upon employment, successful completion of Basic Pre-Service training for prison employees is required. Montana State Prison is tobacco free. All employees are TB tested annually.
Required materials are:
- State of Montana Employment Form
Successful applicant(s) will be subject to:
Criminal History Background Check
Driving Record Check
Duties:
Perform complex sentence calculations according to sentencing orders, or applying MCA (Montana Codes Annotated) statue in place of judicial orders. Calculations require extracting, gathering, researching, and analyzing data by interpreting legal documents, relevant sentencing statutes, good time earning rate, level of custody, job held, school attendance, treatment/programming, losses and/or restoration of good time, and whether sentences are running consecutive or concurrent (by judicial authority or operation-of-law). Knowledge of polic! ies, ARM (Administrative Rules of the State of Montana), MCA (Montana Codes Annotated), and prior legal decisions made by DOC Legal Counsel are essential to job performance. Technicians must have a strong understanding of legal documents and terminology. Communicates with inmates’ attorneys to answer questions concerning their sentence lengths, sentence calculations, and their discharge and parole dates. Acts as a resource and is one of the Department of Corrections specialists concerning inmate records and sentence calculations to; inmates, legal professionals, child support agencies, student loan agencies, immigration, probation and parole officers, department personnel, other State professionals, and victims. Releasing authority for male offenders serving incarcerated terms under the Montana Department of Corrections. Technicians are responsible for applying applicable policy, procedure, laws and providing guidance to departmental staff in the permanent or temporary re! lease of offenders. Provides the Montana Board of Pardon and Paroles in! an offenders’ initial parole board eligibility and provides staff with Parole eligibility lists and expirations. Technician will frequently interpret and evaluate court orders (i.e. Orders to Transport/Produce Inmate) to determine the validity to release/transfer an offender to the custody of any county, state or federal agencies (i.e. U.S. Immigration, U.S Marshalls). Records Technician will process forms, notify, and coordinate with; law enforcement, correctional staff, legal officials and offenders to transport and adjudicate indictments. Records will provide information and direction to interested parties concerning warrant status. Determine if an offender move falls under statutory authority for required notification to law enforcement, legal, and judicial officials. Responds to victims that have requested notification and contact registered victims by phone or mail regarding offender release. Responds to numerous requests for information about legal status of indiv! iduals emanating from the public, including victims, law enforcement agencies, the judicial system and other correctional agencies. Establish and maintain effective working relationships with criminal justice system officials and staff, superiors, co-workers, other state employees, inmates, and the general public. Provide assistance to other law enforcement agencies including providing inmate information, legal disposition, fingerprint and mug shots, as requested. Enter and update records in criminal information data systems on Offender Management Information System (OMIS).
Competencies:
Extensive knowledge of software applications used in Corrections including Word, Excel, Outlook, Windows, and OMIS (Offender Management Information System).
Communication: Communicates effectively verbally and in writing, expresses and presents thoughts and ideas clearly individually and in groups, and demonstrates active listening skills.
Ini! tiative and Accountability: Assumes accountability for decisions, a! ctions, and results, manages administrative details and complex and confidential material, follows written and oral instructions and performs accurate, detailed, and thorough work, acts with initiative, exercises good judgment, and models professional behavior and ethics, makes difficult decisions and persists even when confronted by obstacles or adversity, and manages time well.
Customer Service: Proactively informs and resolves problems/issues with customers, responds directly and thoroughly to questions, actively listens, probes, and understands.
Teamwork: Works collaboratively with other teams, work unit, and peers, supports the team by assisting all members to contribute to results, shares roles with others on the team, expected to take turns with different jobs, cross train or pick up the slack as needed, acts with initiative, exercises good judgment, and models professional behavior and ethics, participates in group discussions and res! pects opinions of others.
Education/Experience:
The above knowledge, skill, and abilities are typically acquired through one year college or vocational training in Corrections, Criminal Justice, Legal, or related fields. One to two years of experience working in an office setting. Every two years of office related experience can be substituted for a year of higher education.
Supplemental Questions: None Required
Additional Materials Required: None Required
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If you were eligible to this job, please deliver us your resume, with salary requirements and a resume to State of Montana.
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This job will be opened on: Wed, 12 Jun 2013 20:14:40 GMT