Under the general direction of the Business Office Manager, serve as Fund Manager for 10-15 Principal Investigators (PIs) in the Department of Earth, Planetary, and Space Sciences. Responsible for pre-award, award set-up, expenditure control, fund status reporting and post-award administration for $10 million of extramural funds.
Prepare monthly analyses of account activity and take appropriate action to resolve problems related to any accounts. Assist PIs with proposal preparation and provide advice on agency guidelines for extramural funding requests. Interpret and explain University accounting procedures and requirements for intramural and extramural funds. Analyze payroll expenditures and commitments and provide regular financial reports to PIs.
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Provide backup support for BruinBuy and Pcard purchasing activities. Assist with other, special projects as assigned.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
15
Records
Qualifications
Required/Preferred
1. Demonstrated knowledge and recent working experience with fund accounting systems, contracts and grants administration, purchasing, payroll and other financial services.
Required
2. Demonstrated skill in preparing budget and projections using spreadsheet and database data, and knowledge of database management functions.
Required
3. Demonstrated working knowledge of federal and state contract and grant fiscal policies and procedures, including proposal preparation requirements. Working knowledge of various grant/award applications such as Cayuse, research.gov, NSPIRES, and grants.gov.
Required
4. Demonstrated problem-solving skills to gather information and analyze data, properly assess situations and formulate logical and objective conclusions, offer constructive recommendations and determine their implications, and identify viable alternatives.
Required
5. Ability to perform very detailed work efficiently and with a high degree of accuracy.
Required
6. Demonstrated skill using Microsoft Office programs such as Excel, Access, and Word; proficiency in using the Internet to perform Web research.
Required
7. Working knowledge of University systems such as Online Financial System Reports (OFSR), Effort Reporting System (ERS), PAMS, QDB, Transfer of Funds, NPEAR, Interdepartmental Recharge, BruinBuy, Express, UCPath, CDW, TRS.
Preferred
8. Skill in operating a 10-key adding machine and in adding, subtracting, multiplying, and dividing whole numbers, fractions, and decimals. Advanced knowledge of accounting principles of debits and credits.
Required
9. Interpersonal skills to maintain cooperative and effective working relations with faculty, staff, students, and visitors of various social, cultural and educational backgrounds. Ability to use diplomacy and respect confidentiality in sensitive situations.
Required
10. Demonstrated skill in setting priorities to accurately reflect varying levels of importance of multiple work assignments. Organizational skills to maintain accurate records of various transactions.
Required
11. Ability to work independently and as a team member, completing assigned tasks with minimal supervision.
Required
12. Skill in performing effectively with frequent interruptions or distractions. Ability to maintain equanimity in the face of resistance, indifference or hostility.
Required
13. Skill in writing grammatically correct business correspondence to convey policy, procedures, and instructions to a diversified audience.
Required
14. Ability to communicate effectively and speak clearly, using appropriate vocabulary and grammar. Ability to obtain and convey information to individuals and groups of varying sizes at multiple organizational levels.
Required
15. Ability to maintain regular on-time hours and schedule
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
07-31-2023
External Posting Date:
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