Administrative Assistant
Location: Butte, Montana
Description: State of Montana is at the momment seeking for Administrative Assistant right now, this position will be designated in Montana. More details about this position opportunity please read the description below. Job Listing Detail
Position Title:
Administrative Assistant
- Applications must be received by Midnight Mountain Time on the closing date.
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For more information contact:
State Agency:
Office of State Public Defender
44 W Park
Butte , MT 59701
Phone: (406)496-6091
Fax: (406)496-6091
TTY: Montana Relay Service at 711
E-mail: bkain@mt.gov
- OR -
Position
Number(s):
61833014
Openings:
1
Location:
Butte
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
7/26/2012
Closing Date:
8/2/2012
Department:
Office of State Public Defender
Division:
Central Services
Bureau:
Band/Grade:
03
State Application Required:
Yes
Salary:
$20,053.00
Salary Unit:
Yearly
Additional Salary Information:
Applicant Pool: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Special Information:
Not Applicable
Duties:
Provide a wide variety of administrative support to Central Services by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Coordinates activities associated with client complaints to ensure that these issues are responded to in a timely manner; assists in the preparation of bi-weekly payroll by explaining personnel policies, benefits, and procedures to employees and managers; p rovide information to employees and managers on payroll matters, tax issues, benefit plans, and collective agreement provisions ; r eview time sheets and other information in order to detect and reconcile payroll discrepancies; c ompute, classify, and record numerical data to keep financial records complete. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records ; responsible for the OPD statewide leased and owned vehicle fleet, prepares reports, collects information from OPD Offices regarding vehicle, liaison with Motor Pool and Risk Management.
Competencies:
The successful candidate must have a desire and willingness to work in a high paced work environment providing support to employees of the Central Office and the Office of the State Public Defender. Must be detail orientated; accurate and timely in producing work products; work on a variety of work assignments simultaneously with interruptions; act with initiative, good judgment, and tact, often in stressful situations; be sensitive to the needs of our clients who are indigent and may have mental illness, drug/ alcohol and/or economic issues; maintain confidentiality; work effectively with detail and recall; be dependable and flexible; and work in a team environment. Must have the ability to communicate effectively orally and in writing and maintain effective working relationships with our clients, judges, attorneys, fellow employees, agencies and the public.
Education/Experience:
The above knowledge, skills, and abilities are typically acquired through a high school diploma with some accounting coursework and three years of progressively responsible experience in accounting/human resource and administrative support.
Supplemental Questions: None Required
Additional Materials Required: None Required
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If you were eligible to this position, please deliver us your resume, with salary requirements and a resume to State of Montana.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be opened on: Fri, 27 Jul 2012 00:11:31 GMT
Apply Administrative Assistant Here