Legal Secretary
Location: Helena, Montana
Description: State of Montana is currently seeking to employ Legal Secretary right now, this vacancy will be designated in Montana. More details about this vacancy opportunity kindly read the description below. Job Listing Detail
Position Title:
Legal Secretary
- Applications must be received by Midnight Mountain Time on the closing date.
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For more information contact:
State Agency:
Office of State Public Defender
44 W Park
Butte , MT 59701
Phone: (406)496-6091
Fax: (406)496-6098
TTY: Montana Relay Service at 711
E-mail: bkain@mt.gov
- OR -
Position
Number(s):
61802308
Openings:
1
Location:
Helena
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
7/31/2012
Closing Date:
8/7/2012
Department:
Office of State Public Defender
Division:
Appellate Defender Office
Bureau:
Band/Grade:
3
State Application Required:
Yes
Salary:
$20,572.00 - $23,143.50
Salary Unit:
Yearly
Additional Salary Information:
Applicant Pool: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.
Special Information:
Occasional Travel Required.
Duties:
This position performs legal secretary, and other administrative duties in the Appellate Defenders Office. Prepares and drafts legal pleadings, motions and orders, appellate briefs, correspondence and documents in appellate defender cases. Provides secretarial support for attorneys, legal interns and other professional staff; operates word processor; maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases; manages appointments, callers, and visitors to maximize time; receives and screens office visitors and telephone calls; coordinates office functions with other agencies; mail, fax, or arrange for delivery of legal correspondence to clients and court officials; make photocopies of correspondence, document, and other printed matters including binding of legal briefs; organize and maintain document and case files; and performs other related duties as assigned.
Competencies:
Seeking an applicant who has a desire and willingness to work in a high paced work environment and learn various aspects of providing administrative support to attorneys responsible for providing criminal appellate defense to indigent clients. Must be detail orientated; accurate and timely in producing work products; work on a variety of work assignments simultaneously with interruptions; act with initiative, good judgment, and tact, often in stressful situations; be sensitive to the needs of our clients who are indigent and may face barriers such as mental illness, drug/ alcohol and economic issues; work effectively with detail and recall; comprehend and understand legal documents; be dependable and flexible; work in a team environment. Must have knowledge of the functions, procedures and organization of an office; Business English and filing systems; Spelling, punctuation and writing skills; to communicate effectively orally and in writing; operate word processing equipment; establish and maintain effective working relationships with our clients, judges, attorneys, fellow employees, agencies and the public. Must have the ability to learn, comprehend and understand legal documents; court and law enforcement system; Criminal laws and procedures of the State of Montana; understand different aspects of the criminal justice system, including law enforcement and jail procedures; and legal terminology.
Education/Experience:
The above competencies are typically acquired through graduation from High school and two to three years of progressively responsible secretarial experience in an office setting. Experience working in a law office or with the court system desirable but not required.
Supplemental Questions:
INSTRUCTIONS: Please complete the following supplemental questions. This supplement gives you an opportunity to present more complete and specific details regarding your qualifications for this position. Your responses must be printed clearly or typed on standard paper. Each response should be clear, concise. Please put your name and the position for which you are applying on each sheet. Your responses will be viewed as a sample of your written communication skills. This supplement is reviewed separately from the state application. It is part of the evaluation process of applicants.
Please describe your legal secretarial experience specifically the documents that you have prepared, the support you provided to attorneys, and if you were required to maintain a case management system and what was required to ensure data was accurate and timely.
Additional Materials Required: None Required
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If you were eligible to this vacancy, please deliver us your resume, with salary requirements and a resume to State of Montana.
Interested on this vacancy, just click on the Apply button, you will be redirected to the official website
This vacancy starts available on: Wed, 01 Aug 2012 01:18:54 GMT