Administrative Assistant
Location: Butte, Montana
Description: State of Montana is presently looking of Administrative Assistant right now, this occupation will be presented in Montana. For complete informations about this occupation opportunity kindly see the descriptions. Job Listing Detail
Position Title:
Administrative Assistant
- Applications must be received by Midnight Mountain Time on the closing date.
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For more information contact:
State Agency:
Office of State Public Defender
44 W Park
Butte , MT
59701
Phone: (406)444-9545
Fax: (406)444-9082
TTY: Montana Relay Service at 711
E-mail: bkain@mt.gov
- OR -
Position
Number(s):
61800021
Openings:
1
Location(s):
Butte
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
7/25/2013
Closing Date:
8/1/2013
Department:
Office of State Public Defender
Division:
Central Services
Bureau:
Band/Grade:
03
State Application Required:
Yes
Salary:
$20,654.! 00
Salary Unit:
Yearly
Additio! nal Salary Information:
Applicant Pool: If another department
vacancy occurs in this job title within six months, the same applicant pool may
be used for the selection.
Special Information:
Travel may be required.
Duties:
Provide s a wide variety of administrative support to Central Services by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. Coordinates activities associated with client complaints to ensure that these issues are responded to in a timely manner; assists the Human Resource Unit in the preparation of bi-weekly payroll by explaining personnel policies, benefits, and procedures to employees and managers; p rovides information to employees and managers on payroll matters, tax issues, benefit plans, and collective bargaining agre! ement provisions ; r eviews time sheets and other information in order to detect and reconcile payroll discrepancies; assists the Financial Unit with accounts payable, accounts receivable; and case management reporting functions. Responsible for the OPD statewide leased and owned vehicle fleet, prepares reports, collects information from OPD Offices regarding vehicle, liaison with Motor Pool and Risk Management. Coordinates statewide meetings regarding Safety, Office Manager Communications Meeting and other meetings as required.
Competencies:
The successful candidate must have a desire and willingness to work in a high paced work environment providing support to employees of the Central Office and the Office of the State Public Defender. Must be detail orientated; accurate and timely in producing work products; work on a variety of work assignments simultaneously with frequent interruptions; act with initiative, good judgment, and tact, often in stressfu! l situations; be sensitive to the needs of our clients who are indigent! and may have mental illness, drug/ alcohol and/or economic issues; maintain confidentiality; work effectively with detail and recall; be dependable and flexible; and work in a team environment. Must have the ability to communicate effectively orally and in writing and maintain effective working relationships with our clients, judges, attorneys, fellow employees, agencies and the public.
Education/Experience:
The above knowledge, skills, and abilities are typically acquired through a high school diploma with accounting coursework and three years of progressively responsible experience in accounting/human resources and administrative support.
Supplemental Questions:
Please describe you experience in processing payroll. Include detailed information as to the duties and responsibilities that you have performed, the frequency of the payroll process, the number of employees, if you were required to explain policies and procedures, and if y! ou were responsible for employee benefits.
Please describe in detail your education and experience with data base administration/management (Human Resources, Case Management) and Excel.
Please describe in detail your previous customer service experience and what type of customer service you provided.
Additional Materials Required: None Required
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If you were eligible to this occupation, please give us your resume, with salary requirements and a resume to State of Montana.
Interested on this occupation, just click on the Apply button, you will be redirected to the official website
This occupation will be opened on: Thu, 25 Jul 2013 22:00:38 GMT
Apply Administrative Assistant Here