Executive Assistant [United States]

 

Job Description:

Schneider Electric is searching for an experienced, reliable, and task-oriented Executive Assistant. The Executive Assistant will support three executives in our Global Marketing Organization and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment.

Main responsibilities for this position:

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  Proactively manages complex calendars with competing priorities to keep executives abreast of meetings and tasks, and to ensure s/he has the information necessary to effectively navigate through their day. Schedules activities and meetings and manage the Executives’ calendars
• Coordinates meetings, spotting opportunities and resolving conflicts. This includes finding synergies with other executive calendars and making recommendations for meetings with other leadership team members. Uses good judgment on when to involve the Executive in resolving competing priorities. Handles all administrative matters related to meetings, including booking meeting rooms, arranging catering, gathering supplies, ensuring room is equipped appropriately, etc.
• Arranges travel plans including booking flights, hotel accommodation, car rental, and providing appropriate travel directions.
• Compiles, completes and submits expense claims accurately and on time.
• Proactively creates and maintains effective communications and workflow which includes handling of a variety of projects and tasks simultaneously.
• Ensures all correspondence adheres to a consistent and professional standard and reflects positively on the Executive and their team.
• Manages requests from Direct Reports and others to the Executive, with the ability to differentiate the sense of urgency of the request / need for the Executives’ time and attention.
• Responds to telephone, email, and in person inquiries providing general information and referring inquiries to appropriate sources based on a broad knowledge of the Company and the executive team’s priorities and expectations.
• Takes a lead role in the preparation of the Executives’ leadership team meetings (including content creation support) and participates to capture key notes and action items. Organizes output and provides to attendees in a timely manner
• Assists other members of the executive teams as required. As a member of the Executive Administrative team, will also be called upon to serve as back up for other executives.
• Review, action, and distribute all incoming correspondence as well as manage all outgoing correspondence. Determines level of importance and urgency and elevates appropriately
• Creates/updates departmental files and filing systems, including organization charts, vacation planners etc.

This job might be for you if you have:

• 10+ years of experience as an Executive Assistance reporting to a Vice President or Sr. Vice President
• Experience in a multi-functional, fast-paced environment, preferably at a progressively responsible and/or corporate level
• Demonstrated ability to work independently under time constraints, manage competing priorities and deadlines, and handle multiple tasks efficiently
• Strong communication and interpersonal skills, given the significant contact with senior management and external contacts
• Ability to work in a large, fast-paced, matrixed organization
• Proficient in Microsoft Office Suites
• Experience exercising discretion and confidentiality with sensitive company information
• Previous global experience a plus

Qualifications:

Let us learn about you! Apply today.

About Our Company:

Why us?

Schneider Electric is leading the digital transformation of energy management and automation. Our technologies enable the world to use energy in a safe, efficient and sustainable manner. We strive to promote a global economy that is both ecologically viable and highly productive.

€34bn global revenue

128 000+ employees in 100+ countries

45% of revenue from IoT

5% of revenue devoted for R&D

You must submit an online application to be considered for any position with us. This position will be posted until filled

It is the policy of Schneider Electric to provide equal employment and advancement opportunities in the areas of recruiting, hiring, training, transferring, and promoting all qualified individuals regardless of race, religion, color, gender, disability, national origin, ancestry, age, military status, sexual orientation, marital status, or any other legally protected characteristic or conduct. Concerning agencies: Schneider Electric does not accept unsolicited resumes and will not be responsible for fees related to such.

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