Records Manager
Location: Billings, Montana
Description: State of Montana is hiring Records Manager right now, this occupation will be presented in Montana. Further informations about this occupation opportunity please give attention to these descriptions. Job Listing Detail
Position Title:
Records Manager
- Applications must be received by Midnight Mountain Time on the closing date.
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For more information contact:
State Agency:
Corrections
701 27th St
Billings , MT
59101
Phone: (406)247-5181
Fax: (406)247-5161
TTY: Montana Relay Service at 711
E-mail: pswanson@mt.gov
- OR -
Position
Number(s):
64123308
Openings:
1
Location(s):
Billings
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
5/15/2013
Closing Date:
5/29/2013
Department:
Corrections
Division:
Montana Women's Prison
Bureau:
Department of Corrections
Band/Grade:
4
State Application Required:
Yes
Salary:
$11.43 - $17.14
Hourly
Additional Salary! Information: See our full benefit package at www.mt.gov
Applicant Pool: If another department
vacancy occurs in this job title within six months, the same applicant pool may
be used for the selection.
Special Information:
Directly provides clerical support to the facility by maintaining all records and files for female felons. The unit computes all good time earned and establishes eligibility dates for parole and discharge for all female felons; incarcerated at the Montana Women's Prison, in the Intensive Challenge Program (female boot camp), in the Billings Assessment and Sanction Center (BASC), housed at all Montana Pre-release Centers, in the Intensive Supervision Program, and those female felons housed out-of-state serving Montana sentences.
Communicates directly with judges, attorneys, staff, offenders, other agencies, victims, and the general public when questions arise concerning court orders, sentences, disch! arge dates, and parole eligibility dates for female felons.
Work involves reading and interpreting complex legal documents, computation of offender release eligibility dates, data entry, filing, document preparation and processing. Preparing, setting up, and mediating boards and screening committees. Performing various related office support duties as assigned.
Work requires organizational skills, accuracy, completeness, flexibility, timeliness, confidentiality, the ability to multitask, and adherence to policy & procedures.
Duties:
Computate and calculate discharge and parole elibility dates
- interpret complex legal documents
- acquire appropriate legal documents, photos, fingerprint cards
- calculate earned good time
- requests and tracks warrant checks, and criminal histories
- follow appropriate Montana statutes, administrative rules, and polices
- answer questions regarding jail t! ime, good time, parole eligibility, discharge dates, and sentencing doc! uments
- prepares good time calculations for court affadavits
- responds to attorneys, judge's offices and the Attorney General's office regarding offender sentence and good time
- clarifies discrepancies
- calculates discharge and parole eligibility based on term of sentence
- schedules, coordinates and prepares for offender sentence reviews
- prepares list of eligible offenders appearing before Board of Pardons and Parole
- prepares discharge list of eligible offenders
- distributes lists to staff, and appropriate agencies
- notifies offenders, Board of Pardon and Parole, staff, law enforcement agencies, courts, and victims of offender eligibility and release dates
- prepares and distributes Basic Information Sheets (BIS) to staff, boards, prereleases, and appropriate agencies
- enters and updates data in appropriate computerized offender tracking systems
- prepares Interstate Agreement on! Detainers (IAD) forms for offenders whom have out of state detainers
- prepares letters and distributes to judges, county attorneys, sheriffs, offender file documenting a record of offender movement from the facility
- organizes files with accuracy & completeness. Receives, reviews, evaluates, and processes documents for inclusion in offender files, maintains and determines disposition of documents and offender files
- plans and prioritizes work
- compiles, copies, sorts and files documents
- proofreads documents and reports
- composes and types correspondence and letters using a personal computer and upon occasion a typewriter
- reviews court orders for transport of offenders to insure proper authorization
- performs record management housekeeping duties on old or outdated files
- manage, train, and supervise others using materials in the offender fil! es
- prepares PEN PACKETS(certification Packet)
- signatu! re registered with the Secretary of States office to perform certain duties
- cooresponds with state mental hospital on mentally ill that are seving a term.
- knowledge of business, english, arithmetic and modern office practices, procedures, methods and equipment
- knowledge of computerized office programs
- ability to learn computerized programs
- ability to maintain records and prepare documents
- ability to pull information from complex legal documents
- accuracy, attention to detail
- ability to learn policies, procedures and terminology
- operate a personal computer and other office equipment
- operate a motor vehicle and hold a valid MT license
- ability to hold a certificate as a notary public for the state of MT
- ability to follow oral and written instructions
- ability to communica! te clearly and concisely both orally and in writing with a diverse group of people
- ability to recognize and maintain need for confidentiality
- ability to use good judgement and discretion when providing information and dealing with the public
- ability to establish and maintain effective working relationships, contacts inside and outside the facility
- ability to deal with occasionally distraught, angry or volatile adults
High School Diploma or Equivalent
One year job related college or vocational training
Supplemental Questions: None Required
Additional Materials Required:
Cover Letter
Resume
- .
If you were eligible to this occupation, please send us your resume, with salary requirements and a resume to State of Montana.
Interested on this occupation, just click on the Apply button, you will be redirected to the official website
This occupation starts available on: Wed, 15 May 2013 19:18:04 GMT