Administrative Legal Assistant
Location: Billings, Montana
Description: State of Montana is in need of Administrative Legal Assistant right now, this position will be depute in Montana. More complete informations about this position opportunity kindly read the description below. Job Listing Detail
Position Title:
Administrative Legal Assistant
- Applications must be received by Midnight Mountain Time on the closing date.
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For more information contact:
State Agency:
Office of State Public Defender
44 W Park
Butte , MT
59701
Phone: (406)444-9545
Fax: (406)496-6098
TTY: Montana Relay Service at 711
E-mail: bkain@mt.gov
- OR -
Position
Number(s):
61800901
Openings:
1
Location(s):
Billings
Job Status:
Full-Time Permanent
Shift:
Daytime
Date Posted:
10/3/2013
Closing Date:
10/10/2013
Department:
Office of State Public Defender
Division:
Billings Public Defender Office
Bureau:
Band/Grade:
04
State Application Required:
Yes
!
Salary:
$24,785.00 - $29,266.00
Sa! lary Unit:
Yearly
Additional Salary Information:
Applicant Pool: If another department
vacancy occurs in this job title within six months, the same applicant pool may
be used for the selection.
Special Information:
Administrative Support positions are represented by the American Federation of State, County and Municipal Employees (AFSCME) Bargaining Unit Public Defenders - Support and Investigators (094-095)
Interested applicants must submit the State of Montana Application On-Line - Hard copy State of Montana Applications, Resumes or Cover Letters will not be accepted.
Duties:
Description of Duties: Position provides legal administrative assistance to Regional Deputy Public Defender and supervising operations over a four county region. Duties include but are not limited to schedule appointments and court appearances; prepare, draft and deliver court documents; correspond with! clients via telephone and written letter; open and close case files; solicit contract attorneys; assistant attorneys with memorandum of understanding process; delegate work load throughout contractor pool; obtain documents from various clerks and county attorneys; interact with judges, prosecutors and clerks to obtain documentation; resolve problems regarding deadline issues and assist with general concerns; prepare, file and deliver daily and weekly billing for attorneys and office costs; process contractor billing and vendor payment requests; act as a liaison between Central Office and Contractors/Vendors to ensure payment and procedures are followed; assign conflict cases and prepare file and deliver related documents; prepare substitution of counsel for attorneys who have filled the Appellate Referral forms; open cases in case management system; prepare Notices and letters to assigned attorneys; draft, prepare and file court documents for dependent neglect, guardianshi! ps, involuntary commitment cases throughout region; assign overflow cas! es when attorneys are at capacity; process files for contract attorneys and solicit help handling municipal and felony cases; convey messages from incarcerated clients to attorneys.
Competencies:
Seeking an applicant, who has a desire and willingness to work in a high paced work environment to provide legal support to attorneys who are responsible for providing criminal defense to indigent clients. Must have knowledge of the functions, procedures and organization of a law office; functions of word processing equipment and software; court and law enforcement system; criminal laws and procedures of the State of Montana; business English, spelling, punctuation and writing skills; records management and filing systems; understanding of different aspects of the criminal justice system, including law enforcement and jail procedures; legal terminology; administrative practices, and office management. Must have the ability to communicate effectively orally and i! n writing; operate word processing equipment; establish and maintain effective working relationships with judges, attorneys, fellow employees, agencies and the public specifically our clients. Must be detail orientated; accurate and timely in producing work products; work on a variety of work assignments simultaneously with interruptions; act with initiative, good judgment, and tact, often in stressful situations; be sensitive to the needs of our clients who are indigent and may face barriers such as mental illness, drug/ alcohol and economic issues; work effectively with detail and recall; comprehend and understand legal documents; be dependable and flexible; and work in a team environment. Must have the ability to draft and prepare appropriate legal documents including Petitions, Stipulations, Orders, Motions, Praecipes, Subpoenas, and Jury Instructions
Education/Experience:
The above competencies are typically acquired through graduation from High sch! ool and two years post-secondary education including legal secretarial ! courses and a minimum of 3 years of administrative support experience which has provided knowledge of criminal matters including different aspects of the criminal justice system, law enforcement, jail procedures, and legal terminology.
Supplemental Questions: None Required
Additional Materials Required: None Required
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If you were eligible to this position, please email us your resume, with salary requirements and a resume to State of Montana.
Interested on this position, just click on the Apply button, you will be redirected to the official website
This position will be opened on: Thu, 03 Oct 2013 19:00:48 GMT
Apply Administrative Legal Assistant Here