Administrative Support Supervisor
Location: Helena, Montana
Description: State of Montana is at present recruited Administrative Support Supervisor right now, this occupation will be presented in Montana. Detailed specification about this occupation opportunity please give attention to these descriptions. Job Listing Detail
Position Title:
Administrative Support Supervisor
- Applications must be received by Midnight Mounta! in Time on the closing date.
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For more information contact:
State Agency:
Labor and Industry
Office of Human Resources - P.O. Box 1728
Helena , MT
59624-1728
Phone: (406)444-3710
Fax: (406)444-3685
TTY: (406)444-0532
E-mail: dliapps@mt.gov
- OR -
Position
Number(s):
66203118
Openings:
1
Location(s):
Helena
Job Status:
Part-Time Permanent
Shift:
Daytime
Date Posted:
11/4/2013
Closing Date:
11/19/2013
Department:
Labor and Industry
Division:
Centralized Services
Bureau:
Hearings
Band/Grade:
04
State Appl! ication Required:
Yes
Salary:
$13.! 82 - $17..28
Salary Unit:
Hourly
Additional Salary Information: Applicants’ qualifications are assessed based on minimum qualifications and in accordance to Pay Plan Rules. Successful applicant’s pay is set using the above salary range based on qualifications. Additional compensation includes $8,796 for benefits and 8.17% of employer contribution to retirement.
Special Information:
The Montana Department of Labor and Industry offers a great work environment and exceptional Benefits all while living and working in beautiful Helena, Montana.
The Montana Department of Labor and Industry exists to promote and protect the well-being of Montana’s workers, employers and citizens, and to uphold their rights and responsibilities. The core values of this Department are customer focus, individual responsibility, individual growth, ethics in the workplace, and continuous improvement. These values represent the Depar! tment’s expectations of staff and the ideal employee is one who embraces these values.
The successful applicant must receive positive job references. Pay for employees new to DLI will be set at a level below salary of current employees with similar qualifications. Following a successful trial period, new employees shall have pay adjusted to a base salary level that is consistent with current employees with similar qualifications.
Required applications materials :
- State of Montana Employment Application Form
- Response to Supplement Questions
- Resume
- Cover Letter
If claiming employment pr! eference you must submit a copy of your DD-214 showing the character of ! discharge, Montana DPHHS disability certification, or service connected disability letter. See State of Montana Employment Preference form for more details. Complete application materials must be submitted by closing date of job posting. Late or incomplete application materials will not be considered.
Application materials are accepted via on-line, email, fax, postal mail, or dropped off at nearest MT Job Service. If you have any questions or problems applying for this vacancy, please contact us at dliapps@mt.gov or (406)444-3710.
Duties:
Position Overview : The Hearings Bureau adjudicates disputes which arise between parties under the Wage and Hour laws, Human Rights laws, Unemployment Insurance laws, Collective Bargaining for Public Employees Act, statutory grievance provisions, and the Professional and Occupational Licensing laws.
The incumbent in this position manages overall Hearing Bureau office operations to maintain smoot! h operations and ensure the delivery of Administrative Support and staff services to Hearing Officers and Administrative Law Judges who conduct Department hearings.
Duties : Supervise staff of legal secretaries. Provide personnel with training, including instruction in applicable laws, policies, and work procedures.
Allocate budget, review reports and prepare accurate and timely fiscal summary reports. Prepare and analyze spreadsheets and other data. Summarize and draw conclusions based on the analysis of fiscal data.
Analyze and project program needs, revenues, and expenditures. Prepare executive planning process (EPP) documents and information. Develop and recommend board/program budgets and allocations. Forecast revenues and expenses, recommend agency positions and actions pertaining to budget issues, respond to inquiries and questions, and develop EPP budget justifications and requests.
Provide information and respond to compla! ints about Bureau procedures. Handle calls, inquiries or complaints fro! m hearing participants and the public. Obtain information regarding complaints, attempt to resolve complaints, and determine who can assist the complainant.
Competencies:
Must have knowledge of legal terminology and procedure, office practices and procedures, business English, composition and grammar, principles of supervision, delegation, and state budget and financial reporting systems. Must have some working knowledge or ability to acquire knowledge within a reasonable period of time on the job of laws, regulations and procedures in labor relations, classification, unemployment insurance, wage and hour, human rights, and grievance procedures.
Must have knowledge and skills in use of software applications for word processing, electronic mail, spreadsheets, and database systems, computerized information system management and computers, and telephonic conference equipment, multi-lined telephone systems, duplicating equipment, and other office eq! uipment.
Must have the ability to research and analyze problems and recommend change. Plan and evaluate the achievement of unit goals. Supervise and direct the work of subordinates. Provide leadership, function effectively under stress and establish and maintain effective working relationships. Maintain confidentiality and respond to sensitive situations. Work independently to meet deadlines and demands.
Education/Experience:
The above knowledge, skills and abilities are typically acquired through a combination of education and/or experience equivalent to a Bachelor’s degree in business administration or a related field and one year of progressively responsible experience in business administration, legal administration, project management, and supervision.
Supplemental Questions:
The information you provide on this application supplement will be used by the selection panel in combination with your education and experience ! to determine which applicants will be selected for an interview. Your r! esponses will be viewed apart from your state application and other application material, therefore, IT IS IMPORTANT TO PROVIDE SPECIFIC INFORMATION REGARDING NAMES OF EMPLOYERS, DATES, JOB TITLES, ETC. In order to receive full credit, you must express yourself fully and completely. Do not expect the selection panel to make assumptions based upon your application, resume, or other materials when rating your application supplement.
Please describe your experience developing and monitoring a program budget.
Please describe your experience troubleshooting technical and computer software issues and helping others overcome them.
Please describe your experience dealing with members of the public who are upset, angry or hostile. What skills are necessary to properly address those situations?
Additional Materials Required:
Cover Letter
Resume
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If you were eligible to this occupation, please send us your resume, with salary re! quirements and a resume to State of Montana.
Interested on this occupation, just click on the Apply button, you will be redirected to the official website
This occupation starts available on: Mon, 04 Nov 2013 21:50:50 GMT
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